Campbellsport Public Library

Meeting Room Policy and Regulations

Purpose

The meeting room in the lower level of the Campbellsport Public Library is available for use by community groups for presentations or informational, educational, recreational meetings and programs in keeping with the mission of the Campbellsport Public Library.

Policy and Regulations:

1. Meeting room facilities will be made available on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use. Meetings are scheduled on a first come, first served basis.
2. Meeting room may be used for:
  • Meetings which are open to the public
  • Public lectures, panel discussions, film and slide presentations, group discussions, workshops, and other similar functions
  • Organizations engaged in educational, cultural, intellectual, governmental or charitable activities.
3. Rooms may be used with a charge of $50 for
  • Programs involving the sale, advertising, solicitation or promotion of commercial products or services
  • Company business meetings
4. Rooms may not be used for any purpose which may interfere with the regular operation of the library.
5. Users agree to abide by all regulations of the library relating to the use of the facilities and accept responsibility for all damages caused to the building and/or equipment beyond normal wear.
6. Groups of young people under the age of 18 years of age must have the meeting room application signed by a sponsoring adult who must also be present at the meeting.
7. Users of the meeting room will follow the guidelines regarding meeting room use. These guidelines will be made available to all those users booking the room.
8. Use of the library meeting room does not imply endorsement by the library staff or Trustees of the viewpoints presented.
9. Library use of the meeting room is a first priority and in light of the special relationship that the Library shares with other Village Departments, the Library reserves the right to make special accommodations for Village Department needs. The Library reserves the right to cancel a reservation if the room is needed for such purpose. Whenever possible, a 24 hour notice will be given. This right will not be exercised except in emergency
situations.
10. The Campbellsport Library is not responsible for equipment or materials owned by a group or individual. Such equipment may not be stored at the Library.
11. Library Staff may attend or observe any meeting or program at any time.
12. Americans With Disabilities Act Compliance must be observed by all groups utilizing the meeting rooms. This requires that a meeting or materials at a meeting be provided in an accessible format in response to a request.

The Campbellsport Public Library Meeting Room Rental Agreement is available online in PDF format.